Job Description
We are seeking a proactive, tech-savvy Executive Assistant to support our CEO with a broad range of executive-level administrative tasks, while also playing a key role in identifying, implementing, and managing AI and technology-driven solutions to streamline internal processes and increase operational efficiency. This is an exciting opportunity for someone who thrives at the intersection of high-level executive support and innovative business operations.
Key Responsibilities:
Provide daily executive support including calendar management, travel coordination, meeting preparation, expense reporting, and communications.
Serve as a thought partner to the CEO on internal workflows, offering tech-forward solutions to improve productivity.
Research and recommend AI tools, automation platforms, and other technologies that can improve business operations and administrative efficiency.
Lead or assist in the rollout of new systems and tools (e.g., AI-powered scheduling assistants, automation platforms, CRM enhancements).
Create and maintain SOPs, workflows, and documentation related to implemented technologies.
Help manage special projects on behalf of the CEO, especially those related to process improvement and digital transformation.
Coordinate with department heads to identify friction points and present potential tech-driven solutions.
Track project progress, gather feedback, and report outcomes to the CEO.
Maintain confidentiality and discretion with sensitive company and personal information.
Qualifications:
3+ years of experience as an Executive Assistant or in a similar administrative support role.
Strong interest and/or experience in AI, automation, or digital process improvement .
Proficient with modern productivity tools (Google Workspace, Slack, Notion, Trello, Zoom, etc.).
Familiarity with or ability to quickly learn platforms such as Zapier, ChatGPT, Calendly, CRM systems, or project management tools.
Excellent communication, organization, and problem-solving skills.
Ability to manage competing priorities in a fast-paced, dynamic environment.
High level of discretion and professionalism.
Preferred:
Experience implementing new software or tech tools in a business setting.
Background in operations, project management, or digital transformation.
Basic understanding of AI capabilities and limitations in a business context.
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